Now I know you’re thinking, “Cody, I already have my Gmail setup on my iPhone,” and you’re probably right. But if you set it up as an actual Gmail account and not under the ‘Exchange’ account profile, you might be missing out on some cool features. Setup as an Exchange account, your Gmail can automatically sync your contacts, your calendars, and even push your email! First you are going to want to start creating a new email account. Head into your ‘Settings.app’ and select Mail, Contacts, Calendars. Choose to add an account and instead of Gmail, select Microsoft Exchange.
Enter in the stuff you already know like your email address, your username (generally just your email address), and your password. It doesn’t matter what you put under description, mine says ‘Google Sync’ if that helps you out. Leave the domain field blank as well, you won’t need it. Once completed, hit the ‘next’ button in the top right hand corner.
Now a new text field called ‘Server’ should appear. I know it’s hard, but continue to leave that domain field blank and hit next. It should now be asking you which applications you’d like to sync and then you are finished! You should notice your Google contacts appearing in your ‘Contacts.app’, as well as your calendar events syncing.
Don’t worry if it doesn’t happen right away, depending on your connection it could take several minutes for your information to push through. The best part about this setup is that it actually pushes your email to you, much like a blackberry. When someone sends a message, it immediately appears in your iPhone’s Gmail inbox, without the need to open the ‘Mail.app’ or refresh it. This is the way your email on your phone should work. Seamlessly syncing your calendar and contact info, while getting you your messages quickly. Is anyone using this setup or something better for their Gmail, Let us know in the comments!
Using a no-cost service such as Google Mail, you can tie all these accounts into one virtual account, and then access that one account through any of your computers or mobile devices and have them all synced up! You can even send an email from your iPhone while commuting down Highway 101, and find it in your sent box on your office desktop when you get to work! We recommend using Google to host (for free!) your domain's email.
Even though you are using Google Mail, you still have your professional email address but can let Google do all those pesky admin jobs. But you don't need to hand over the keys to your domain to get the advantages of IMAP. Create a Gmail account, if you don't have one already. You can either choose to use this account for your email, or just use it as a 'utility' account to organize all your other accounts. Go to 'Setting' up at the top. Then click on the 'Accounts' tab.
Input the username and password, and maybe the POP settings (you can gaet these from the original account), although Google is pretty clever about figuring that stuff out on it's own. 3: Follow up with all your other email accounts. Same routine outlined in Step 2, fill in the blanks. Do this with all your email accounts. Now you can forget all your other accounts - your Gmail account will act a a 'clearinghouse.' It will check all your email accounts, and send out all replies from the appropriate account.
The final step is to modify your email clients (i.e. Outlook, Thunderbird, etc.) to only check this Gmail account, and to use IMAP instead of POP. This will keep all your accounts synced so everywhere you go, and every device you use, all your email will be there right where you expect it to be.
Each email client has a different routine for setting up an email account, so you will have to use the 'Help' function to figure that out for each device. A quick Google search can turn up whatever settings you might need: 'Pacbell imap server' or 'uc berkeley imap server' for instance.
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